2025 Annual Members Meeting & Delegate Election

Meeting Details

• When: December 17th, 2025 6:30PM

• Where: 8371 E Northfield Blvd (The Cube)

CALL TO ORDER K. Burnett, Attached

• Introductions

  • MCA Board President: Andrew Bartlett.

  • Board Members & Delegates Present

  • Staff Present

• Notice of Annual Members Meeting

• 2024 Board Meeting Agendas & Minutes

  • February / May / August / November (Budget Meeting)

• 2024 Quarterly Financials

  • 2023 Financial Audit / March / June / September

MISSION & PURPOSE K. Burnett, PowerPoint Presentation

• Power Point Presentation (PDF)

  • Introductions

  • History & Purpose

  • Governance & Structure

  • Delegate Election

  • Financials & Budget

  • QUESTIONS & ANSWERS

2025 DELEGATE ELECTION K.Burnett, Attached 

• Delegate District Map

• District Ballot 1-11

• Delegate Bios

• QUESTIONS & ANSWERS

2025 BUDGET PRESENTATION K. Burnett, Attached

• 2025 Assessment Schedule

• 2025 Budget Book

• 2025 Full Budget 

• Reserve Study

• QUESTIONS & ANSWERS

2025 DELEGATE MEETINGS (3RD Wed of Month / Noon - 1:30pm)

• January - Delegate Orientation

• March* / April* / June* / July* / September* / October* - Budget Preview

• *Open Zoom Access Available

2025 EXECUTIVE BOARD MEETINGS (3RD Wed of Month / Noon - 1:30pm)

• February* / May* / August* / November* - Budget Meeting

• *Open Zoom Access Available

2025 ANNUAL MEMBERS MEETING

• December 17th (6:30pm - 9:30pm* )

ALL MCA MEETINGS ARE CONDUCTED AT THE CUBE (8371 E. NORTHFIELD BLVD.)

MASTER COMMUNITY ASSOC., INC.
8351 E. NORTHFIELD BLVD
DENVER, CO. 80238

2025 Q4 - Budget Meeting of Delegates & Board of Directors

Meeting Details -

• When: November 19th, 2025

• Where: 8371 E Northfield Blvd (The Cube)

• Meeting Minutes (PDF)

Agenda

CALL TO ORDER: Drew Bartlett Verbal

• Additions to the Agenda

DELEGATE & MEMBER COMMENTS/QUESTIONS: Drew Bartlett, Verbal

APPROVAL OF MINUTES: Drew Bartlett, Attached

• Minutes of the August 2025 meeting

FINANCIAL REPORT: K. Burnett, Attached

• Statement of Activities & Balances Jan-Sep 2025

• Reserve Fund Balances as of 9/30/2025

• 2024 Audit Report - FINAL

ATTORNEY UPDATE D.Firmin, Verbal/Attached

GOVERNANCE K.Burnett, Attached

• 2025 Annual Members Meeting Mailing

• 2025 Annual Members Mailing List

• 2026 Delegate Election Ballot (DRAFT)

• 2026-2028 Executive Board Seat Nominations (1 Seat Open)

BUDGET PRESENTATION K.Burnett, Attached

• 2026 Proposed Assessment Schedule Alt 1

• 2026 Proposed Assessment Schedule Alt 2

• 2026 Proposed Assessment Schedule Alt 3

• 2026 Budget Book - Full Version (DRAFT)

REPORTS & UPDATES , Attached

• UPCOMING MEETINGS K.Burnett, Attached

• Annual Members Meeting (12/17/2025 @ 6:30pm)

• Delegate/Board Orientation (1/21/26 @ Noon)

• Executive Board (2/18/2026 @ Noon)

EXECUTIVE SESSION A.Bartlett, 

• Executive Session Agenda

MASTER COMMUNITY ASSOC., INC.

Meeting of the Executive Board
8371 E Northfield Blvd
November 19, 2025

MCA Delegate Forum

DATE: September 17th, 2025
TIME: 12 Noon - 1:30pm
LOCATION: 8371 E. Northfield Blvd (The CUBE)
ZOOM LINK: https://us02web.zoom.us/j/82743169895?pwd=TityV0I3U0JvTWxIaUFINXUrYjdFUT09

Discussion Topics

• Member & Delegate Comments

2026 MCA Budgeting Process

• Timelines (Sep/Oct/Nov)

• MCA Jan-Sep 2025 YOY Actuals

• Pool Season Operations and Input

  • ActiveNet

  • Pool Schedules

  • Staffing / Lifeguards. ($960K)

  • Swim Programming. (+250K)

• Event Season Productions and Input

  • Concerts ($100K)

  • Movies ($30K)

  • Other Community Events

• Parks & Open Space

  • Brass/Copper Thefts

  • Irrigation Repairs & Water Mangement

  • Tree Replacements

  • Annual Mulching

  • Ground Repais & Replanting

  • Annual Annuals

• 2026 Reserve and Improvement Requests

  • Alleys ($150K / $250K)

  • Amphitheaters (Stage Lighting $20K)

  • Postal Box Replacements ($20-40K)

  • Parks (North Baseball Field Equipment & PP Enclosure $5-10K)

  • Pools (Maverick / Runway 35 Pool Security $30K)

  • Plazas / Water Featers. (Beeler Park Shade Lighting $5-10K)

  • New Shade & Playground Structures (?????)

  • Brass/Copper Theft ($50-70K)

  • Painting/Staining Projects ($25-50K)

Asset Management Process w/WCMD & PCMD

• Current Assets

MCA Operational Efficiency Review

• 5280 Consulting

2025 Q3 - Fall Meeting

Meeting Details

• When: August 20th @ Noon

• Where: 8351 E Northfield Blvd (MCA Admin Office)

• Meeting Minutes (PDF)

Agenda

CALL TO ORDER: Drew Bartlett Verbal

• Additions to the Agenda

APPROVAL OF MINUTES: Drew Bartlett, Attached

• Minutes of the May 21st 2025 Regular Board Meeting

• Minutes of the July 16th 2025 Special Board Meeting

DELEGATE & MEMBER COMMENTS/QUESTIONS: Drew Bartlett, Verbal

• Joe Landen / Dan Rockne DPR

• Filing 15 Fiber Optic Upgrade Project

FINANCIAL REPORT: K. Burnett, Attached

• Statement of Activities Jan-Jun 2025

• Summer Seasonal Payroll

AUDIT REPORT: Jim Moore CPA. Attached

• 2024  Audit Report -DRAFT

GOVERNANCE: D.Firmin, Attached

• Updated Policy Adaptation

  • Memo Adoption of Revised Policies (Summary)

    • Policy for Collection of Unpaid Assessments

    • Phone & Email Policy

• Updated Insurance Review

BOARD INITIATIVES D.Bartlett / J.Holt

• Organizational Efficiency Consulting RFP

• Asset Management Plan RFP

MANAGEMENT REPORTS Staff, Attached & Verbal 

• Parks & Facilities: Major Project accomplishments

  • Beeler Park

  • Aviator Pool Heater

  • Postal Boxes (CPU’s)

  • Tree Installments (MCA)

  • Tree Installments (PCMD)

  • 35th Ave Repairs

  • Alley Repairs

• Aquatics & Pools Questions & Comments

  • Back to School Schedules

• Programming & Events: Questions & Comments

  • Upcoming Events - Kids Tri

2026 BUDGETING & ANNUAL MEETING: K. Burnett, Verbal & Attached

• Budget Timeline and Approval Process

  • October 10th: Draft Budget & Draft Assessment Schedule Distributed

  • October 15th: Budget/Assessment Rate Q & A

    • MCA Annual Major Contract Reviews

    • Board, Delegate & Staff Major Project Requests*

  • November 14th: Final Budget Distributed

  • November 19th: Budget & Assessment Schedule Finalized & Adopted

  • Dec 17th- Annual Members Meeting & Delegate Election

• Delegate Recruitment & Nominations

• *Major Projects are defined as those projects in excess of $10,000.

EXECUTIVE SESSION: President Andrew Bartlett, Verbal 

• Executive Session Agenda

ADJOURN President, Verbal

MASTER COMMUNITY ASSOC., INC.

Meeting of the Executive Board
8351 E Northfield Blvd

Special Executive Board Meeting

To Discuss Budget, Revenues, Expenditures, Insurance Contracts & Improvements

When: July 16th 2025 @ Noon
Where: 8371 E Northfield Blvd (The Cube)
Meeting Minutes (PDF)

Agenda Agenda

CALL TO ORDER: Drew Bartlett Verbal

• Additions to the Agenda

ADDITIONAL BOARD COMMENTS: J Holt, Verbal

MINUTES OF PREVIOUS MEETING: Drew Bartlett, Attached

• Minutes of the May 21st, 2025 meeting

BOARD/DELEGATE COMMENTS & QUESTIONS: Drew Bartlett, Verbal

FINANCIAL UPDATE: K. Burnett, Attached

• Statement of Activities Jan-Jun 2025 (DRAFT)

MCA BUDGETING PROCESS

• MCA-PCMD Relationship & Matrix

• Budget Development (Aug-Oct)

• 2024 Grounds Overages

• Misc Grounds Improvements

• Park Tree Replacement

• CPB Tree Replacements

• 2025 Mulch Estimates

• Setting Assessments

CURRENT CAPITAL IMPROVEMENT & REPAIR PROJECTS ($600K)

• Beeler Shade Structure ($150,000)

• Aviator Pool Boiler ($95,000) QUOTE

• Buffalo Wallow ($10,000)

• USPS Postal boxes ($30,000)

• Alley Repairs ($150,000)

• Pool Security Fences. ($35,000)

Additional Operations Repair & Improvement Budget

• Tree Replacements ($270,000) Ops Budget MCA+PCMD

• Grounds Repair ($412,000) Ops Budget MCA+PCMD

MCA OPERATIONS

• Organizational Chart

• Seasonal Staffing Management

• Job Descriptions & Salary Surveys

  • CCD / CO Non Profit / IDA / CPRA

• Employee Handbook

• Cash Handling Procedures

CONTRACTORS

• CTM - Colorado Total Maintenance - CTM Contract

• Central Park Cleaning

• Imagine Electric

• Chemical Solutions & CEM

• Copperhead Plumbing

• Undercover Canvas

• Code 4 Security

ASSESSMENTS - Management Specialists (MSI)

• Agreement 2025

• Assessment Collection and Accounting

• Status Letters

• Property Transfers

• CIF Collections

INSURANCE - Mountain West

• Response to Altitude Audit

• Cincinnati

• Pinacol

LEGAL SERVICES - Altitude Law

• Collections

• Covenant Enforcement

• CCOIA Compliance

THIRD PARTY OVERSIGHT - JM Accounting

• Annual Audits

• Federal & State Tax Filings

MCA UPCOMING MEETING SCHEDULE K. Burnett, Verbal

• August 20, 2025

• September 17, 2025

• October 15, 2025

EXECUTIVE SESSION: President Andrew Bartlett, Verbal 

• Executive Session Agenda

ADJOURN President, Verbal

MASTER COMMUNITY ASSOC., INC.

Meeting of the Executive Board
8371 E Northfield Blvd
July 16th 2025 @ Noon

2025 Q2 - Spring Meeting

Meeting Details

• When: May 21, 2025 12:00 PM

• Where: 8371 E Northfield Blvd (The Cube)

• Printer Friendly Agenda (PDF)

• Meeting Minutes (PDF)

Agenda

CALL TO ORDER: Drew Bartlett Verbal

• Additions to the Agenda

APPROVAL OF MINUTES: Drew Bartlett, Attached

• Minutes of the February 19th, 2025 meeting

DELEGATE & MEMBER COMMENTS/QUESTIONS: Drew Bartlett, Verbal

FINANCIAL REPORT: K. Burnett, Attached

• Statement of Activities Jan-Mar 2025

GOVERNANCE: D.Firmin,  J.Seward, Attached

• Updated Policy Adaptation:

  • Resolution Adopting Design Criteria

  • Nondiscrimination Policy

  • CUBE Liquor License Authorization Resolution

CAPITAL IMPROVEMENT & REPAIR PROJECTS ($600K)

• 2025 Budget vs. Actuals YTD

• Beeler Shade Structure ($150,000) + Invoice

• Aviator Pool Boiler ($95,000)

• Buffalo Wallow ($10,000)

• USPS Postal boxes ($30,000)

• Alley Repairs ($150,000)

• Pool Security Fences. ($35,000)

  Additional Operations Repair & Improvement Budget

• Tree Replacements ($270,000) Ops Budget

• Grounds Repair ($412,000) Ops Budget

MANAGEMENT REPORTS Staff, Attached & Verbal 

• Aquatics & Pools:

  • Pool Status

• Programming & Events:

MCA UPCOMING MEETING SCHEDULE K. Burnett, Verbal

• June 18th 2025: Delegate Forum

• July 16th 2025: Delegate Forum

• August 20th 2025: Executive Board Meeting

• September 17th 2025: Delegate Forum

• October 15th 2025: Delegate - Budget Overview and Proposed Assessment Rates

• November 19th 2025: Executive Board Meeting & 2025 Budget Adoption

• December 17th: Annual Members Meeting & Delegate Election

EXECUTIVE SESSION: President Andrew Bartlett, Verbal 

• Executive Session Agenda

ADJOURN President, Verbal

MASTER COMMUNITY ASSOC., INC.

Meeting of the Executive Board
8371 E Northfield Blvd
May 18th 2025

2025 Q1 - Winter Meeting

Meeting Details

• When: February 19, 2025

• Where: 8371 E Northfield Blvd (The Cube)

• Printable Minutes (PDF)

Agenda

• Overview

  CALL TO ORDER: Andrew Bartlett, Verbal

  • Additions to the Agenda

  PUBLIC COMMENT: Andrew Bartlett, Verbal

  BOARD/DELEGATE COMMENTS & QUESTIONS: Andrew Bartlett, Verbal

• Appointments

  Board Seats: K. Burnett, Attached

  • Election of Open Board Seats (2)

    • Nominations Seat 1

    • Nominations Seat 2

  • Appointment of Officers (Slate)

    • President. (1).

      • Co signer on Checking Accounts & Audit Statements.

      • Meets with ED bi-weekly

    • Vice President. (1)

    • Secretay/Treasuser (1). 

    • Directors (2)

    • Conflict of Interest Policy

  • Committee Assignments

    • 1. Design Review (4)

      • Chair =
        Admin = Jenifer Graham 
        Professional = Eric Wood

    • 2. Compliance & Enforcement  (4)

      • Chair =
        Admin = Jack Seward
        Professional = David Firmin

• Consent Agenda

  A. Bartlett, Attached

  • Minutes of the Q3 November, 2024 meeting

  • January - December 2024 Financial Statement

• Governance

  Attorney’s Update

  D.Firmin, verbal

  • State Regulations Update

  • Insurance Audit Proposal

  Rulemaking

  J. Seward, Attached

  • Rule Making Memo

  • Resolution for Adopting Rules and Regulations for Parks and Open Space.

  • Hearing Procedures Policy

  • Monitoring Camera Policy

Management Reports

• Parks & Facilities

  Staff, Attached & Verbal 

  • Postal Box (CBU) Security

  • Beeler Park Shade Structure (NEW)
    Original Design / 2025 Design / A.Hill Projects

  • Pool Security Fence (Runway 35 / Splash Landing)

  • Other Improvement Priorities

• Aquatics & Pools

  Paula Deorio

  • Summer Pool Hours & Fees

  • Swimming Lessons & Swim Teams

  • Member Benefits

• Community Programs & Events

  D. Deeter

  • Major Summer Event Series 

  • Farmers Market

  • Movies & Concerts

  • MoJa Blu (Conservatory Green)

• MCA Meeting Schedule

  K. Burnett, Verbal

  • May 21 - Executive Board Meeting

  • Aug 20 - Executive Board Meeting

  • Nov 19 - Executive Board Meeting

  • Dec 17 - Annual Members Meeting & Election

EXECUTIVE SESSION: President, Verbal 

ADJOURN: President, Verbal

MASTER COMMUNITY ASSOC., INC.

Meeting of the Executive Board
8371 E NORTHFIELD BLVD
February 19, 2025