Board Meetings
2025 Q4 - Budget Meeting of Delegates & Board of Directors
Meeting Details -
When:
Where: 8371 E Northfield Blvd (The Cube)
Meeting Minutes (PDF)
Agenda
MASTER COMMUNITY ASSOC., INC.
Meeting of the Executive Board
8371 E Northfield Blvd
MCA Delegate Forum
September 17th, 2025
DATE: September 17th, 2025
TIME: 12 Noon - 1:30pm
LOCATION: 8371 E. Northfield Blvd (The CUBE)
ZOOM LINK: https://us02web.zoom.us/j/82743169895?pwd=TityV0I3U0JvTWxIaUFINXUrYjdFUT09
Discussion Topics
Member & Delegate Comments
2026 MCA Budgeting Process
Timelines (Sep/Oct/Nov)
Pool Season Operations and Input
ActiveNet
Pool Schedules
Event Season Productions and Input
Concerts ($100K)
Movies ($30K)
Other Community Events
Brass/Copper Thefts
Irrigation Repairs & Water Mangement
Tree Replacements
Annual Mulching
Ground Repais & Replanting
Annual Annuals
2026 Reserve and Improvement Requests
Alleys ($150K / $250K)
Amphitheaters (Stage Lighting $20K)
Postal Box Replacements ($20-40K)
Parks (North Baseball Field Equipment & PP Enclosure $5-10K)
Pools (Maverick / Runway 35 Pool Security $30K)
Plazas / Water Featers. (Beeler Park Shade Lighting $5-10K)
New Shade & Playground Structures (?????)
Brass/Copper Theft ($50-70K)
Painting/Staining Projects ($25-50K)
Asset Management Process w/WCMD & PCMD
MCA Operational Efficiency Review
2025 Q3 - Fall Meeting
August 20, 2025
Meeting Details
When: August 20th @ Noon
Where: 8351 E Northfield Blvd (MCA Admin Office)
Meeting Minutes (PDF)
Agenda
CALL TO ORDER: Drew Bartlett Verbal
Additions to the Agenda
APPROVAL OF MINUTES: Drew Bartlett, Attached
DELEGATE & MEMBER COMMENTS/QUESTIONS: Drew Bartlett, Verbal
Joe Landen / Dan Rockne DPR
FINANCIAL REPORT: K. Burnett, Attached
AUDIT REPORT: Jim Moore CPA. Attached
2024 Audit Report -DRAFT
GOVERNANCE: D.Firmin, Attached
Updated Policy Adaptation
Updated Insurance Review
BOARD INITIATIVES D.Bartlett / J.Holt
Organizational Efficiency Consulting RFP
Asset Management Plan RFP
MANAGEMENT REPORTS Staff, Attached & Verbal
Parks & Facilities: Major Project accomplishments
Aquatics & Pools Questions & Comments
Programming & Events: Questions & Comments
2026 BUDGETING & ANNUAL MEETING: K. Burnett, Verbal & Attached
Budget Timeline and Approval Process
October 10th: Draft Budget & Draft Assessment Schedule Distributed
October 15th: Budget/Assessment Rate Q & A
MCA Annual Major Contract Reviews
Board, Delegate & Staff Major Project Requests*
November 14th: Final Budget Distributed
November 19th: Budget & Assessment Schedule Finalized & Adopted
Dec 17th- Annual Members Meeting & Delegate Election
Delegate Recruitment & Nominations
*Major Projects are defined as those projects in excess of $10,000.
EXECUTIVE SESSION: President Andrew Bartlett, Verbal
ADJOURN President, Verbal
MASTER COMMUNITY ASSOC., INC.
Meeting of the Executive Board
8351 E Northfield Blvd
Special Executive Board Meeting
July 16st 2025 @ Noon
To Discuss Budget, Revenues, Expenditures, Insurance Contracts & Improvements
When: July 16th 2025 @ Noon
Where: 8371 E Northfield Blvd (The Cube)
Meeting Minutes (PDF)
Agenda Agenda
CALL TO ORDER: Drew Bartlett Verbal
Additions to the Agenda
ADDITIONAL BOARD COMMENTS: J Holt, Verbal
MINUTES OF PREVIOUS MEETING: Drew Bartlett, Attached
BOARD/DELEGATE COMMENTS & QUESTIONS: Drew Bartlett, Verbal
FINANCIAL UPDATE: K. Burnett, Attached
MCA BUDGETING PROCESS
Budget Development (Aug-Oct)
CURRENT CAPITAL IMPROVEMENT & REPAIR PROJECTS ($600K)
Additional Operations Repair & Improvement Budget
Tree Replacements ($270,000) Ops Budget MCA+PCMD
Grounds Repair ($412,000) Ops Budget MCA+PCMD
MCA OPERATIONS
Job Descriptions & Salary Surveys
CCD / CO Non Profit / IDA / CPRA
CONTRACTORS
CTM - Colorado Total Maintenance - CTM Contract
Central Park Cleaning
Imagine Electric
Chemical Solutions & CEM
Copperhead Plumbing
Undercover Canvas
Code 4 Security
ASSESSMENTS - Management Specialists (MSI)
Assessment Collection and Accounting
Status Letters
Property Transfers
CIF Collections
INSURANCE - Mountain West
Cincinnati
Pinacol
LEGAL SERVICES - Altitude Law
Collections
Covenant Enforcement
CCOIA Compliance
THIRD PARTY OVERSIGHT - JM Accounting
Annual Audits
Federal & State Tax Filings
MCA UPCOMING MEETING SCHEDULE K. Burnett, Verbal
August 20, 2025
September 17, 2025
October 15, 2025
EXECUTIVE SESSION: President Andrew Bartlett, Verbal
Executive Session Agenda
ADJOURN President, Verbal
MASTER COMMUNITY ASSOC., INC.
Meeting of the Executive Board
8371 E Northfield Blvd
July 16th 2025 @ Noon
2025 Q2 - Spring Meeting
May 21st 2025
Meeting Details
When: May 21, 2025 12:00 PM
Where: 8371 E Northfield Blvd (The Cube)
Agenda
CALL TO ORDER: Drew Bartlett Verbal
Additions to the Agenda
APPROVAL OF MINUTES: Drew Bartlett, Attached
DELEGATE & MEMBER COMMENTS/QUESTIONS: Drew Bartlett, Verbal
FINANCIAL REPORT: K. Burnett, Attached
GOVERNANCE: D.Firmin, J.Seward, Attached
Updated Policy Adaptation:
CAPITAL IMPROVEMENT & REPAIR PROJECTS ($600K)
Pool Security Fences. ($35,000)
Additional Operations Repair & Improvement Budget
Tree Replacements ($270,000) Ops Budget
Grounds Repair ($412,000) Ops Budget
MANAGEMENT REPORTS Staff, Attached & Verbal
Aquatics & Pools:
Programming & Events:
MCA UPCOMING MEETING SCHEDULE K. Burnett, Verbal
June 18th 2025: Delegate Forum
July 16th 2025: Delegate Forum
August 20th 2025: Executive Board Meeting
September 17th 2025: Delegate Forum
October 15th 2025: Delegate - Budget Overview and Proposed Assessment Rates
November 19th 2025: Executive Board Meeting & 2025 Budget Adoption
December 17th: Annual Members Meeting & Delegate Election
EXECUTIVE SESSION: President Andrew Bartlett, Verbal
ADJOURN President, Verbal
MASTER COMMUNITY ASSOC., INC.
Meeting of the Executive Board
8371 E Northfield Blvd
May 18th 2025
2025 Q1 - Winter Meeting
February 19, 2025
Meeting Details
When: February 19, 2025
Where: 8371 E Northfield Blvd (The Cube)
Agenda
-
CALL TO ORDER: Andrew Bartlett, Verbal
Additions to the Agenda
PUBLIC COMMENT: Andrew Bartlett, Verbal
BOARD/DELEGATE COMMENTS & QUESTIONS: Andrew Bartlett, Verbal
-
Board Seats: K. Burnett, Attached
Election of Open Board Seats (2)
Nominations Seat 1
Nominations Seat 2
Appointment of Officers (Slate)
President. (1).
Co signer on Checking Accounts & Audit Statements.
Meets with ED bi-weekly
Vice President. (1)
Secretay/Treasuser (1).
Directors (2)
Committee Assignments
1. Design Review (4)
Chair =
Admin = Jenifer Graham
Professional = Eric Wood
2. Compliance & Enforcement (4)
Chair =
Admin = Jack Seward
Professional = David Firmin
-
A. Bartlett, Attached
-
Attorney’s Update
D.Firmin, verbal
State Regulations Update
Rulemaking
J. Seward, Attached
Management Reports
-
Staff, Attached & Verbal
Beeler Park Shade Structure (NEW)
Original Design / 2025 Design / A.Hill ProjectsPool Security Fence (Runway 35 / Splash Landing)
Other Improvement Priorities
-
Paula Deorio
Summer Pool Hours & Fees
Swimming Lessons & Swim Teams
Member Benefits
-
D. Deeter
Major Summer Event Series
Farmers Market
Movies & Concerts
MoJa Blu (Conservatory Green)
-
K. Burnett, Verbal
May 21 - Executive Board Meeting
Aug 20 - Executive Board Meeting
Nov 19 - Executive Board Meeting
Dec 17 - Annual Members Meeting & Election
EXECUTIVE SESSION: President, Verbal
ADJOURN: President, Verbal
MASTER COMMUNITY ASSOC., INC.
Meeting of the Executive Board
8371 E NORTHFIELD BLVD
February 19, 2025