2025 Q3 - Fall Meeting

Meeting Details

• When: August 20th @ Noon

• Where: 8351 E Northfield Blvd (MCA Admin Office)

• Meeting Minutes (PDF)

Agenda

CALL TO ORDER: Drew Bartlett Verbal

• Additions to the Agenda

APPROVAL OF MINUTES: Drew Bartlett, Attached

• Minutes of the May 21st 2025 Regular Board Meeting

• Minutes of the July 16th 2025 Special Board Meeting

DELEGATE & MEMBER COMMENTS/QUESTIONS: Drew Bartlett, Verbal

• Joe Landen / Dan Rockne DPR

• Filing 15 Fiber Optic Upgrade Project

FINANCIAL REPORT: K. Burnett, Attached

• Statement of Activities Jan-Jun 2025

• Summer Seasonal Payroll

AUDIT REPORT: Jim Moore CPA. Attached

• 2024  Audit Report -DRAFT

GOVERNANCE: D.Firmin, Attached

• Updated Policy Adaptation

  • Memo Adoption of Revised Policies (Summary)

    • Policy for Collection of Unpaid Assessments

    • Phone & Email Policy

• Updated Insurance Review

BOARD INITIATIVES D.Bartlett / J.Holt

• Organizational Efficiency Consulting RFP

• Asset Management Plan RFP

MANAGEMENT REPORTS Staff, Attached & Verbal 

• Parks & Facilities: Major Project accomplishments

  • Beeler Park

  • Aviator Pool Heater

  • Postal Boxes (CPU’s)

  • Tree Installments (MCA)

  • Tree Installments (PCMD)

  • 35th Ave Repairs

  • Alley Repairs

• Aquatics & Pools Questions & Comments

  • Back to School Schedules

• Programming & Events: Questions & Comments

  • Upcoming Events - Kids Tri

2026 BUDGETING & ANNUAL MEETING: K. Burnett, Verbal & Attached

• Budget Timeline and Approval Process

  • October 10th: Draft Budget & Draft Assessment Schedule Distributed

  • October 15th: Budget/Assessment Rate Q & A

    • MCA Annual Major Contract Reviews

    • Board, Delegate & Staff Major Project Requests*

  • November 14th: Final Budget Distributed

  • November 19th: Budget & Assessment Schedule Finalized & Adopted

  • Dec 17th- Annual Members Meeting & Delegate Election

• Delegate Recruitment & Nominations

• *Major Projects are defined as those projects in excess of $10,000.

EXECUTIVE SESSION: President Andrew Bartlett, Verbal 

• Executive Session Agenda

ADJOURN President, Verbal

MASTER COMMUNITY ASSOC., INC.

Meeting of the Executive Board
8351 E Northfield Blvd